Meetings

Meetings shows scheduled meetings, saved meeting records, and meetings shared within your organization.

Scheduled meetings

Scheduled meetings at the top shows meetings that have not started yet.

Each card shows:

• Meeting date and time
• Meeting name
• In-person or remote meeting icon
• Selected languages
• Scheduled meeting or a start failure status
• Remote meeting platform: Google Meet, Zoom, or MS Teams
• Lingo join status for the remote meeting

Select a card to move to the meeting screen. If a remote meeting has not started yet, you can click Lingo Join Now on the meeting screen to let Lingo join the meeting.

In the more menu on the right side of the card, you can use Share and Delete. When deleting a recurring meeting, This meeting only and All occurrences are shown so you can choose whether to delete only this occurrence or remove the Lingo schedule from the entire recurring event.

All meetings

All meetings shows meeting records that are completed or in progress. More items load as you scroll down.

Each card shows:

• Meeting date and time
• Meeting name
• In-person meeting, remote meeting, or audio upload icon
• Selected languages
• Status such as Ongoing, Paused, Cancelled, Join Failed, or Shared
• Meeting owner
• Lingo join status for the remote meeting

Select a card to open the meeting detail screen. Meetings that have not ended yet can be opened again in the meeting screen.

In the more menu on the right side of the card, you can use Share, Download transcript, and Delete. If a remote meeting is still in progress and Lingo is in the meeting, Remove Bot is shown. Selecting it removes Lingo from the meeting and ends that remote meeting record.

Select Live interpretation in the meeting type filter to view only Real-time Interpreter sessions. A Real-time Interpreter record stores what the user said while holding the microphone and the translated result.

Meeting detail

On the meeting detail screen, you can review saved text and translations.

Available actions include:

• Select the meeting name: Edit the name.
• Share: Share the meeting with organization members or the entire organization, or configure a public sharing link.
• Download transcript: Download the meeting transcript as a TXT file.
• Delete: Delete the meeting.
• AI Summary: Summarize an ended meeting.
• Lingo AI: Ask questions and review answers based on the meeting transcript.
• Language filter: Show All languages or only a specific language.

Lingo AI

Select the Lingo AI face icon button on the right side of the meeting screen to open the panel and ask questions about the full transcript or selected utterances. It is available in live and ended meetings and supports suggested and free-form questions.

See Lingo AI to learn how to attach utterances and manage the chat.

AI Summary

Select AI Summary on the meeting detail screen to use these templates.

• Default Summary: Summarizes key points, decisions, and next actions.
• Action Items: Organizes tasks by assignee, deadlines, and follow-ups.
• Meeting Minutes: Organizes discussion and outcomes by agenda item in a meeting-minutes format.
• Key Decisions: Organizes decisions with their background and rationale.

If you want a different format, enter it in Custom Prompt and click Generate. You can copy the generated summary with Copy summary.

Sharing within an organization

You can share a meeting with specific members of the same organization or with the entire organization. Users who receive access can open the meeting from their own Meetings list and review the transcript and translations.

To share a meeting within your organization:

1. Select Share from the meeting card’s more menu or from the meeting detail screen.
2. Open the Organization sharing tab.
3. Set the sharing scope.
   • To share with specific members, search by name or organization email and add them.
   • To share with every organization member, turn on Share with entire organization.
4. Close the sharing dialog. Changes to the sharing scope are saved immediately.

You can share with specific members and the entire organization at the same time. When Share with entire organization is turned on, the meeting appears for every member of the current organization. Turning it off does not remove access from members who were added separately.

To remove a member, select the remove button next to that member in the selected members list on the Organization sharing tab. To stop sharing with the entire organization, turn off Share with entire organization.

Sharing within an organization is different from a public sharing link. Users who receive organization access must sign in to Lingo and select the relevant organization. Only the meeting owner can modify or delete the meeting; users with shared access can view it.

Public sharing

Select Share on the meeting detail screen and turn on Public sharing link to create a sharing link. Anyone with the link can view the shared meeting without signing in.

Sharing settings include:

• Copy Link: Copy the sharing link.
• QR code: Scan to open the sharing link.
• Link expiration: Set the sharing link expiration date and time, or leave it as Never.
• Add password: Add a password to the sharing link.
• Unshare: Turn off public sharing.

Opening a sharing link displays the Shared session screen. On the shared session screen, viewers can review the meeting and use these actions.

• Share link: Copy the current shared session link again or share it as a QR code.
• Presentation mode: Shows the transcribed and translated text in a near full-screen view.
• Download transcript: Download the shared meeting transcript as a TXT file.

When a viewer opens a password-protected sharing link, Share link lets them choose Copy with password or Copy link only. Users without password access information must enter the password to open the shared session.

Presentation mode

Presentation mode focuses entirely on the transcribed and translated text, removing all other UI elements. It is ideal for situations such as presentations or real-time interpretation, where participants only need to see the live transcription or translation.

To enter presentation mode, select the presentation icon in the meeting screen header. It opens in a new browser tab. To exit, close the tab.

Display options

Select the settings button in the top-right corner to adjust display options.

Your display preferences are saved and restored the next time you open presentation mode.